The CPTU is expected to pilot electronic contract management system (e-CMS) in e-GP on November 14, 2019.

A meeting has been convened at CPTU for November 14, 2019 in this connection.

The automated contract management system will be piloted in some contracts of LGED and RHD at this stage. After piloting, the e-CMS will be implemented across procuring agencies gradually. It requires training for the user agencies. 

On behalf of the CPTU, the GSS Infotech Ltd and Dohatec New Media have developed the e-CMS which is aimed at infusing dynamism into contract management in public procurement. Secretary of IME Division Abul Mansur Md. Faizullah, ndc, is expected to launch the piloting scheduled for November 14 at CPTU Conference Room.

Contract Management System (CMS) always improves the effectiveness of procurement. Now, the Contract Management System (CMS) will be an integral part of a Procurement Cycle in e-GP System.

The Particular Condition of Contract (PCC) has been automated with the Contract Management System (CMS) where Procuring Entity (PE) will prepare the Particular Condition of Contract (PCC) during Tender Document Preparation and Tenderers’ response will be added to the Particular Condition of Contract (PCC) during Tender Submission.

For example, Procuring Entity (PE) will define the Activity and Sectional Completion (Milestone) and Tenderer will configure the Plan of that Activity and Sectional Completion (Milestone), all these plans will be accumulated and processed in Contract Management System (CMS).

In the Contract Signing, the Draft Contract will be automatically generated by the System where the Procuring Entity (PE) and Tenderer both will be able to sign the Contract through Offline.

These all have been done to provide a pure platform on Contract Management System (CMS) where

• Procuring Entity will commence the date of Site Handover Date, Commencement Date, Contract Start Date and Intended Completion Date.
• Then the Contractor will complete the activity, update the Sectional Completion under the Work Program. Based on the completion of Activities, Physical Progress Report will be generated automatically by the system.
• Then the Project Manager will check the Quality and accept the Quantity of Works and based on this acceptance the Contractor will give the preference to generate the Invoice. The Invoice will be processed through the Payment Module in Contract Management (CMS) System of e-GP Portal and Financial Progress Report will be updated simultaneously in the Contract Management System (CMS) based on payment.
• The Invoice will be processed with following four types:
  1. Through PE Office
  2. Through Regional Accounts Office
  3. Through Controller General of Accounts(CGA)
  4. Through PE and Controller General of Accounts Office [Payment Sharing]
• The Procuring Entity will be able to amend and terminate the Contract through the approval of the Approving Authority.
• The Procuring Entity will be able to generate Contractor’s Performance Certificate and Performance Rating in the e-GP System.

Contract Management System (CMS) will assist proper management of contracts by addressing transition management, performance monitoring, and it will be more helpful to ensure that both parties are able to fulfill their commercial and contractual commitments.