| Ministry/Division |
: |
Ministry of Water Resources |
| Agency |
: |
Bangladesh Water Development Board (BWDB) |
| Procuring Entity Name |
: |
T. M. Rashidul Kabir |
| Procuring Entity Code |
: |
|
| Procuring Entity District |
: |
Dhaka |
| Expression of Interest for Selection of |
: |
Individual Consultant (National) (Time-Based) |
| Title Of Service |
: |
Individual Local Procurement Specialist for PIU Support. (Package No. JARSMP-WDB-PMO-SD-07 )
Individual Local Financial Management and Audit Specialist for PIU Support. (Package No. JARSMP-WDB-PMO-SD-08).
|
| EOI Ref. No. |
: |
Memo no: 42.01.0000.036.14.001.24-47 |
| Date |
: |
17/10/2024 |
KEY INFORMATION
|
| Procurement Sub-Method |
: |
Selection of Individual Consultants (SIC) |
FUNDING INFORMATION
|
| Budget and Source of Funds |
: |
Development Budget Grant/Credit |
| Development Partners |
: |
The World Bank, Kingdom of the Netherlands & AIIB. |
PARTICULAR INFORMATION
|
| Project/Programme Name |
: |
|
| EOI Closing Date and Time |
: |
04/11/2024 15.00 BST
|
| Publication Date |
: |
17/10/2024
|
INFORMATION FOR APPLICANT
|
| Brief Description of Assignment |
: |
Key Responsibilities for Individual Local Procurement Specialist for PIU Support (1 person) .(Package No: JARSMP-WDB-PMO-SD-07).
• Support the Project Implementation Unit (PIU) as well as field offices (SMOs) to ensure procurement process follows World Bank’s Procurement Regulations, Public Procurement Act and Public Procurement Rules.
• Provide operational advice on procurement related all issues.
• Support PIU and SMOs in developing new procurement packages for Goods, Works and Services under the project, and update the Plan as and when needed (at least quarterly) through the Bank’s Systematic Tracking of Procurement Exchanges system (STEP). Upload and update the procurement transactions using STEP.
• Check the quality and compliance side of Request for Expressions of Interest (REOI), Invitation for Bids (IFB), Invitation for Prequalification (IFP), Bidding Document, Request for Proposals (RFP) and Pre-Bid Meeting Minutes as per World Bank Procurement Regulations.
• Guide and conduct procurement in accordance with World Bank Procurement Regulations for IPF Borrowers” (July 2016, amended in September 2023) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project.
• Take part, as a member of evaluation committees.
• Provide timely advice to PIU in making submissions for Letter of No Objection at World Bank, help PIU on necessary documentation and revision of the submissions as advised by the Bank officials.
• Help PIU and SMOs to address the procurement related complaints, which will include (a) review of the complaints vis-à-vis the respective procurement processes and documents, and (b) participation in discussions that PIU members may have with complainants.
• Provide advice and training to PIU members/SMOs on World Bank Procurement Framework (NPF) and procurement related matters, on need basis as a part of the institutional capacity building of BWDB;
• Closely monitor procurement activities in reference to the Procurement Plan timeline and the procurement approval process of the Government and bring any slippage of activities immediately to the attention of the Project Director.
• Prepare quarterly report on procurement status and procurement risk mitigation framework and arrange submission of the same to IDA for review.
• Assist in preparing TORs and associated documents for other consultants, as appropriate.
• Conduct diagnostic analyses on delays, inefficiency, etc. in the system, and provide recommendations to improve the same, if required.
• Prepare contract management checklist and suggest improvement on contract administration by different contractors at different sites.
• Report any possibility of contract variation.
• Report on implementation of sustainability factors in procurement and contract management, including economic, social and environmental considerations.
• Closely monitor procurement activities in reference to the Procurement Plan timeline and the procurement approval process of the Government and bring any slippage of activities immediately to the attention of the Project Director.
• Prepare quarterly report on procurement status and procurement risk mitigation framework and arrange submission of the same to IDA for review.
• Conduct procurement activities under the project using CPTU’s e-GP portal as applicable.
• Transfer of knowledge by the consultant to Ministry /BWDB officials who will be specifically assigned by PIU as the trainees and expected to take over procurement tasks for the project by the end of the consultant’s contract after 3 years (expiration of consultant’s contract).
• any other task assigned by the Project Director/project management as and when required.
Key Responsibility for Individual Local Financial Management and Audit Specialist for PIU Support (1 person) (Package No: JARSMP-WDB-PMO-SD-08)
• Maintain the accounting system for the Project, utilizing standard accounting procedures, ensuring full documentation and recording of sources and uses of funds.
• Prepare quarterly/annual financial reports (Expenditure and revenue) for the GOB and quarterly Interim Unaudited Financial Reports (IUFRs) for the World Bank.
• Oversee the preparation of withdrawal applications for draw down of the World Bank funds for all activities and Categories of Financing Agreement.
• Review and verify accuracy of information on payment vouchers for signing of cheques.
• Verify and ensure the availability of funds before cheques are written.
• Manage Project expenditures, ensuring full compliance with project WB Guidelines and GOB rules and procedures
• Assist in the Preparation of Annual Budget estimates/allocation of funds for Project activities.
• Review, verify and certify monthly, quarterly, annual and special financial statements and reports, including expenditure reports and bank reconciliation statements
• If required the current reporting formats may be up-dated in consultation with the Directorate of Accounts of BWDB including the preparation of Project Operational Manual/ Financial Management Manual if needed.
• Ensure timely settlement of payables to the Project's suppliers and contractors.
• Monitor closely the work of the Procurement and Finance unit involved in the maintenance of all the required registers including the Cashbook.
• Build financial management capacities within the Procurement and Finance Unit by providing hands-on-training on Financial Management.
• Develop/update chart of accounts to capture all financial data appropriately
• Ensure that internal controls are placed and suggest adopting best practices to improve internal governance and to reduce opportunities for corruption.
• Ensure that computerized fixed assets records are maintained in the PIU identifying location and user of each asset and arrange for the annual and periodical inventory of the assets and updating of the records.
• Attend entry and exit meetings with FAPAD auditors, facilitate timely completion of audits by arranging timely submission of annual financial statement in appropriate format, supply of information and documents responding to queries, initiate actions for holding tripartite meetings and coordinating will various units of PIU in meeting audit objections.
• Assist Project Director (PD) for finalization or internal audit TOR in consultation with IDA for BWDB’s internal audit team to carry out the internal audits & assist in smooth functioning of Project Audit Committee (PAC).
• Assist PD In preparing the responses of the external and internal audits.
• Participate in Project Procurement/Tender Committee meetings as and when requested by PD.
• Maintain and inform all concerned in complying with the latest income tax and VAT deduction rules and tax certification.
• Provide guidance to Accounts Officer (s) and other accounting staff of the project and provide hands on training to the accounting staff on various aspects of financial management tasks under a structured training plan.
• Perform any other relevant activities /tasks assigned by PD.
|
| Experience, Resources and Delivery Capacity Required |
: |
Individual Local Procurement Specialist for PIU Support :
• 15 years of work experience of which 10 years should substantially be related to the relevant tasks of preparation of tender documents (Works & Goods)/EoI, proposal documents/ procurement plan, evaluation of bids/proposals, negotiation, conflict resolutions and following concerned contract, PPR 2008 and Procurement documents & Guidelines of World Bank or similar Development Partners. Procurement Experience in flood, river, erosion and/or water resources management /irrigation sector projects is desirable.
• working experience of e-Government Procurement (e-GP) is desirable;
• Experience in international procurement of goods, works, services; sustainable procurement; advanced contract management is desirable;
• Proven working experience on procurement following the World Bank or other Development Partners’ Procurement Regulations. Experience of World Bank’s STEP system is an added advantage;
• Experience in FIDIC can be a plus;
• Individuals who are currently working as procurement consultants on other World Bank-financed projects in Bangladesh and have more than 3 (three) months period remaining in their existing consultant contract as of the deadline date for submission of applications, will not be considered for this procurement consultant position to enable the consultants to complete their existing contractual obligations and avoid disruption in implementation of those projects.
Individual Local Financial Management and Audit Specialist for PIU Support :
• 15 years of working experience in financial, accounting, auditing and budget management of which 05 years of working experience in Multi Donor Bank (MDB) finance projects will give preference. Candidate having 10 years or more accounting, reporting, auditing and budget management in public sector projects or relevant experience is preferable.
• Experience in financial reporting and auditing of World Bank’s fund operating conditions & reporting requirements will be an added advantage. Fully conversant with and have had hands on experience in application software and also in computerized accounting system with ability to assist in implementation and customization and Proficiency in iBAS++ and knowledge of Government Financial Rules (GFR). Skills in software installation and troubleshooting will be added advantages.
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| Other Details (if applicable) |
: |
Individual Local Procurement Specialist for PIU Support:
Educational Qualification: Bachelor degree in civil/water resources engineering and/or Master’s in procurement/economics/statistics/finance/business administration/management/law or other relevant subjects. Candidates having advanced academic/professional qualifications (such as MCIPS) will be given preference.
Individual Local Financial Management and Audit Specialist for PIU Support :
Educational Qualification: • Will hold postgraduate in accounting, management and finance. Professional accounting qualification (Chartered Accountant/ Cost Management Accountant/ Chartered Certified Accountant (ACCA) from The International Federation of Accountants (IFAC) accredited body are preferable.
|
| Association with foreign firms is |
: |
Encouraged |
| Eoi Detail Information |
|---|
| Ref No |
Phasing Of Services |
Location |
Start Date |
Completion Date |
| Memo no: 42.01.0000.036.14.001.24-47 |
NA |
Dhaka |
01-01-2025 |
31-12-2027 |
|
PROCURING ENTITY DETAILS
|
| Name of Official Inviting EOI |
: |
T. M. Rashidul Kabir |
| Designation of Official Inviting EOI |
: |
Project Director |
| Address of Official Inviting EOI |
: |
Jamuna River Sustainable Management Project-1: Riverbank Protection and Riverbank Training (Component-1), Pani Bhaban, Level - 4, Block H, Room No.417, BWDB, 72 Green Road, Dhaka-1205. |
| Contact details of Official Inviting EOI |
: |
Phone : +8802222230222, Fax : , Email : pd.jrsmpwdb@gmail.com |
| The procuring entity reserves the right to accept or reject all tenders |
