| Ministry/Division |
: |
Ministry of Fisheries & Livestock |
| Agency |
: |
Department of Fisheries |
| Procuring Entity Name |
: |
Project Director, Sustainable Coastal and Marine Fisheries Project |
| Procuring Entity Code |
: |
|
| Procuring Entity District |
: |
Dhaka |
| Expression of Interest for Selection of |
: |
Individual Consultant (National) (Time-Based) |
| Title Of Service |
: |
Grant Management Specialist (National) |
| EOI Ref. No. |
: |
33.02.0000.949.32.032.23-813, Date: 15 May 2023 |
| Date |
: |
16/05/2023 |
KEY INFORMATION
|
| Procurement Sub-Method |
: |
Selection of Individual Consultants (SIC) |
FUNDING INFORMATION
|
| Budget and Source of Funds |
: |
Development Budget Grant/Credit |
| Development Partners |
: |
IDA |
PARTICULAR INFORMATION
|
| Project/Programme Name |
: |
Sustainable Coastal and Marine Fisheries Project |
| EOI Closing Date and Time |
: |
06/06/2023 12:00 pm
|
| Publication Date |
: |
16/05/2023
|
INFORMATION FOR APPLICANT
|
| Brief Description of Assignment |
: |
• Prepare amended Grant Operation Manual (if required) for selected grant window facilities for the project.
• Establish and operationalize the Facility in line with the country requirements and approved Grant Operation Manual and in due consultation with SCMFP, DoF and relevant stakeholders.
• Assist DoF and the PMU with mobilization, overseeing and managing the performance of the grant and also support to the PMU’s regional offices.
• Ensure the Facility operates transparently, in line with World Bank and GoB fiduciary requirements, and according to publicized schedules.
• Making the Facility widely known within its target areas, so that all eligible and credible bidders have equal opportunity to take advantage of the Facility.
• Generate a pipeline of sub-projects sufficient to ensure competition for funding and for all funding to be disbursed to private and public (universities, research institutions etc.) entities with deserving investment projects.
• Assist the PMU to ensuring contracts with Grantees are properly supervised and provided course correction if needed.
• Prepare necessary documents for specific grant windows and support to PMU to organize advertising, assessment, application evaluation, finalization, awarding to ensuring the grant implementation and monitoring as per requirement of PMU.
• Perform relevant research to identify available grant opportunities and evaluate funding needs.
• Assist to identify and develop strategies to optimize the grants administration process and performance.
• Alerting the PMU at the earliest possible opportunity of any unsatisfactory Grantee performance.
• Provide regular progress reports on portfolio performance. and
• Ensuring due integration and addressing of Climate and Disaster Risks (CDR) across the entire Facility lifecycle, including calls for proposals, proposal evaluation, and grant implementation.
• Support to PMU of Bangladesh Sustainable Coastal and Marine Fisheries Project to establishment of the necessary bank accounts, financial management, accounting and financial reporting systems for the continuation of disbursement of Grant Facility funds to Grantees and for subsequent accounting of expenditure on the part of Grantees. Grant Management Specialist (GMS) will establish norms of operation grants as per approved Grant Operation Manual and requirement of PMU and this will include:
? Update the Matching Grant Facility eligibility and assessment criteria. if necessary.
? Update (if required) the guidelines for preparing Expressions of Interest (EoI)/RFP and full Business Proposals (business plans).
? Processes for receiving and assessing EoIs and full Business Proposals and notifications for applicants of outcomes. This shall include the assessment sheets and notes used by the Facility Team.
? Pro-forma contracts between the Government of Bangladesh and Grantees, if required need to update.
? Processes for disbursing funds and monitoring expenditure, including reporting mechanisms.
? Processes for conducting due diligence on all Business (commercialization of mariculture etc.) and Action/Adaptive Research Proposals to verify the information provided in the proposal.
? Financial management systems that adequately monitor and report on expenditure, including the disbursement of grant funding to the grantees and projects own expenditure.
? Knowledge management systems that allow information to be consistently and effectively disseminated to staff and applicants across geographic locations, and enable the collection and communication of lessons learnt.
• Development and implementation of a carefully targeted marketing plan to attract high quality business proposals, while minimizing the risk of frivolous EoIs.
• Establishment and implementation of a matching grant screening, review and management system for incoming EoIs and Grant Proposals, including:
? Screening EoIs against the Facility (and related SCMFP) objectives and eligibility criteria, where necessary request additional information to assess whether eligibility criteria have been met, and reject (with written explanation) EoIs, which fail to meet eligibility criteria.
? Feedback decisions to bidders in writing, inviting those who’s EoIs were approved to submit full Business Proposals.
? Engage and manage under contract a stable of specialized local companies to assist with specific knowledge needs that come up at irregular intervals, including aqua-businesses planning firms that can help proponents formulate their Business Proposals, and technical service providers expert in specific aquaculture technology (e.g., SPF hatcheries) to ensuring the highest quality possible.
? Conduct and write up technical reviews of Business Proposals and conduct due diligence reviews of bidders and submit to the PD for final approval of the decision.
? Feedback information and decisions on Business Proposals to all bidders in writing.
? Negotiate and conclude funding contracts with successful bidders, taking into account any conditionality imposed by funding agencies, and manage the contracts in accordance with the agreed operating procedures.
? Administer the disbursement of Facility grants to Grantees and exercise financial control over the expenditure of grants in accordance with the Facility’s operating procedures.
? Monitoring the progress of investment projects against the original Business Proposal and the implementation agreement or any agreed revisions thereof, and in the event, that the investment project departs from the original plan or other difficulties arise, work with the Grantee to address and resolve the shortcomings, seeking advice and guidance from other stakeholders as necessary.
? Take such action as necessary in accordance with the provisions of the contract in the event that the integrity of the Matching Grant Facility or its funds are put at risk by any funded investment project.
? Develop and implement a dissemination strategy to communicate results, findings and lessons learned from sub-projects to key industry groups in the coastal regions of Bangladesh, and promote the achievements of Facility to other interested parties in Bangladesh and elsewhere.
• Establishment of an up-to-date Project Database/Profile to record progress against the results framework and milestones, and all interactions between the Facility and project proponents and grant recipients for the duration of the SCMFP. Information generated by this database will assist in monitoring and evaluation and the disaggregation of impact according to sub-sector; size; location and gender. From this database, the Grant Management Specialist (GMS) will establish a Monitoring and Evaluation (M&E) system that measures the results and impacts of funded projects and the direct and indirect benefits of projects at both the individual project and BMGF levels, and work with Grantees to implement the M&E system;
• As a member of the PMU management team, the GMS will prepare and submit the work plans, budgets and implementation schedule for the Facilities in each year and reports on progress against agreed performance indicators to the PMU as required.
• Aligning, synchronizing and prioritizing the project activities, including to harmonize the matching grants, cluster mobilization and other upstream and downstream interventions, including access to finance for a more effective support to the aquaculture sector.
• Setting up the aquaculture and fisheries business round table and investors forum both as a platform for generating demand for the Facility and a mechanism for attracting return seeking investors as well as for expanding fisheries products markets. |
| Experience, Resources and Delivery Capacity Required |
: |
Qualification
• The Grant Management Specialist (National) will have Masters in Economics/MBA/Finance/Development Economics/Development Studies or other relevant subject.
Experiences
• Fifteen (15) years of working experience in the development and management of fisheries and aquaculture/agriculture or other natural resources-based programme management etc.
• The candidate have at least 5 (Five) years working experiences in managing grant/credits, micro finance in Fisheries/Agriculture/Natural Resources sector through various instruments such as micro-finance, matching grants, conditional and competitive grants, loan guarantee funds, quasi-equity financial instruments etc.
• Possesses adequate knowledge of fisheries & coastal aquaculture and seafood Research & Development, value chain. finance and demonstrated experience in working with government, industry, and/or NGO partners will be an advantage
• Experience in fisheries/aquaculture/agriculture sector working Multilateral Development Partners/World Bank’s funded same natured development project and familiarity with the process will be an advantage.
• Experiences in Planning and implementing large investment projects and supervision capability, as well as analyzing and reporting on aquaculture production systems, markets and value chains.
• Experience in a position of accountability and decision-making responsibility to manage development investment projects.
• Experience in preparing reports on project operation and performance reviews.
• Capacity to organize events, and support/assist for overall grant advertising, proposal evaluation and execution.
• Fluency in English with excellent written and oral communications skills, literacy in computer skill, problem-solving, teamwork and leadership skill etc. |
| Other Details (if applicable) |
: |
-Duration of Assignment: The duration of this assignment is 12 months. However, the duration may be increased or decreased based the performance of the consultant, project needs and availability of budgets.
-The Department of Fisheries represented by the Project Director, Sustainable Coastal and Marine Fisheries Project invites eligible applicants to indicate their interests in providing the services. Applicants are invited to provide information indicating that they are qualified to perform the said consultancy services. The applicants are requested to submit application along with forwarding letter and CV. Applicants may obtain further information from the office of the under signed during office hours i.e. 09:00 to 16:00 hours (Local time- GMT+06:00Hours) on all working days up to 5 June, 2023.
-A consultant will be selected following the Open Competitive Selection of Individual Consultants method as set forth in the World Bank Procurement Regulations for IPF Borrowers, July 2016 revised November 2017.
-Expression of interest shall be delivered (through in person or by mail or by e-mail) to the address below by 12:00 hours (Local time- GMT+06:00Hours) within 6 June, 2023.
-The client reserves the right to accept or reject all EOIs without showing any reason whatsoever. |
| Association with foreign firms is |
: |
Not Applicable |
| Eoi Detail Information |
|---|
| Ref No |
Phasing Of Services |
Location |
Start Date |
Completion Date |
| 33.02.0000.949.32.032.23-813, Date: 15 May 2023 |
N/A |
Matshya Bhaban, Ramna, Dhaka |
01-July-2023 |
30-June-2024 |
|
PROCURING ENTITY DETAILS
|
| Name of Official Inviting EOI |
: |
Dr. Md. Abdul Alim |
| Designation of Official Inviting EOI |
: |
Project Director |
| Address of Official Inviting EOI |
: |
Sustainable Coastal and Marine Fisheries Project
Room No. 1011 (10th Floor) Department of Fisheries
Matshya Bhaban, Ramna, Dhaka-1000 |
| Contact details of Official Inviting EOI |
: |
Phone : 02-47120718, Fax : , Email : pdscmfpdof@fisheries.gov.bd |
| The procuring entity reserves the right to accept or reject all tenders |
